TÜRKÇE
ENGLISH
Information
| Unit | CEYHAN VOCATIONAL SCHOOL |
| Code | BYA259 |
| Name | Filing and Archiving |
| Term | 2017-2018 Academic Year |
| Semester | 3. Semester |
| Duration (T+A) | 1-1 (T-A) (17 Week) |
| ECTS | 3 ECTS |
| National Credit | 1.5 National Credit |
| Teaching Language | Türkçe |
| Level | Ön Lisans Dersi |
| Type | Normal |
| Label | C Compulsory |
| Mode of study | Yüz Yüze Öğretim |
| Catalog Information Coordinator | Öğr. Gör. HAYRİYE GÜNGÖR |
| Course Instructor |
Öğr. Gör. HAYRİYE GÜNGÖR
(Güz)
(A Group)
(Ins. in Charge)
|
Course Goal / Objective
To be able to explain the basic concepts related to filing and archiving, the characteristics of a good filing system and the principles of filing systems. The pupil is given the knowledge of the types of documents to be filed and the stages through which the files have been passed until they are filed, and to give them the ability to filing and archiving when necessary.
Course Content
Filing and archiving processes and methods
Course Precondition
Resources
Notes
Course Learning Outcomes
| Order | Course Learning Outcomes |
|---|---|
| LO01 | By making the definition of filing, explains the importance of filing for the organization and managers. |
| LO02 | Classifies filing systems and compares them in terms of useful and inconvenient aspects. |
| LO03 | List the stages of the filing process and the procedures to be done at each stage. |
| LO04 | Makes filing in accordance with the filing system. |
| LO05 | Performs document registration, filing and lending operations in accordance with the guidelines and other regulatory rules. |
| LO06 | Defines the concepts in the archive guidelines. |
| LO07 | Carries out the archiving and destruction of documents in accordance with the archive guidelines. |
Relation with Program Learning Outcome
| Order | Type | Program Learning Outcomes | Level |
|---|---|---|---|
| PLO01 | Bilgi - Kuramsal, Olgusal | Defines the basic concepts and principles of Office Management and Executive Assistantship. | 4 |
| PLO02 | Bilgi - Kuramsal, Olgusal | Collects, analyzes and evaluates the data necessary for the solution of the problems encountered in the Office Management and Executive Assistant profession. | |
| PLO03 | Bilgi - Kuramsal, Olgusal | Follows and evaluates the developments in the field of Office Management and Executive Assistant by using scientific methods and techniques. | |
| PLO04 | Bilgi - Kuramsal, Olgusal | Have basic knowledge of social, economic, cultural and legal issues. | |
| PLO05 | Bilgi - Kuramsal, Olgusal | Gains information about the supervision and evaluation of the employees working under her in the offices. | |
| PLO06 | Bilgi - Kuramsal, Olgusal | Explains the information about the use of technology in offices. | |
| PLO07 | Bilgi - Kuramsal, Olgusal | Explains the services that can be carried out in the offices related to the field of Office Management and Executive Assistant and the related procedures. | |
| PLO08 | Bilgi - Kuramsal, Olgusal | Develops solution suggestions by using theoretical knowledge and skills, and general problems encountered in the field of Office Management and Executive Assistantship. | |
| PLO09 | Bilgi - Kuramsal, Olgusal | It can collect the necessary information with the organization foreseen by the manager and present it in the form of a report. | |
| PLO10 | Bilgi - Kuramsal, Olgusal | Uses office technologies effectively. | |
| PLO11 | Bilgi - Kuramsal, Olgusal | Regulates the time and protocol for the organizations envisaged by the manager. | |
| PLO12 | Beceriler - Bilişsel, Uygulamalı | Creates appropriate environments by taking into account the social and cultural differences of individuals and their special needs related to their fields. | |
| PLO13 | Beceriler - Bilişsel, Uygulamalı | Applies methods and techniques to keep the document and record processing for the manager under control. | 5 |
| PLO14 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | He/She can take responsibility individually and as a group in solving the problems encountered. | |
| PLO15 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | By gaining self-learning ability, he/she can evaluate the information he/she has learned with a critical approach. | |
| PLO16 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | He/She can communicate effectively and healthily with the manager and the internal and external environment of the organization. | |
| PLO17 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | He/She can use the software and hardware required by his/her profession together with basic computer usage knowledge. | |
| PLO18 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | Have sufficient foreign language knowledge in the field of Office Management and Executive Assistant. | |
| PLO19 | Yetkinlikler - Öğrenme Yetkinliği | Have the necessary knowledge and awareness of social responsibility, ethical values, social security rights, occupational safety, worker health and environmental protection related to the field. |
Week Plan
| Week | Topic | Preparation | Methods |
|---|---|---|---|
| 1 | Concepts about Filing and Archiving | lecture notes | |
| 2 | Document Flow | ||
| 3 | Incoming Documents Transactions And Incoming Documents Book | ||
| 4 | Outgoing Document Processing and Incoming Document Book | ||
| 5 | Organization of Documents Services in Businesses | ||
| 6 | Definition and Benefits of Filing Services in Businesses. | ||
| 7 | Filing Methods | ||
| 8 | Midterm Exam | ||
| 9 | Tools and Materials Used in Filing | ||
| 10 | Definition of Archive and Archive | ||
| 11 | Archive Types | ||
| 12 | Selection of Archive Location, Tools and Materials Used in Archive | ||
| 13 | Selection and Conservation of Material to be Removed | ||
| 14 | Archive Regulation | ||
| 15 | Disposal of Archive Material | ||
| 16 | Final exam | ||
| 17 | Final exam |
Assessment (Exam) Methods and Criteria
| Assessment Type | Midterm / Year Impact | End of Term / End of Year Impact |
|---|---|---|
| 1. Midterm Exam | 100 | 40 |
| General Assessment | ||
| Midterm / Year Total | 100 | 40 |
| 1. Final Exam | - | 60 |
| Grand Total | - | 100 |
Student Workload - ECTS
| Works | Number | Time (Hour) | Workload (Hour) |
|---|---|---|---|
| Course Related Works | |||
| Class Time (Exam weeks are excluded) | 14 | 2 | 28 |
| Out of Class Study (Preliminary Work, Practice) | 14 | 2 | 28 |
| Assesment Related Works | |||
| Homeworks, Projects, Others | 1 | 0 | 0 |
| Mid-term Exams (Written, Oral, etc.) | 1 | 5 | 5 |
| Final Exam | 1 | 14 | 14 |
| Total Workload (Hour) | 75 | ||
| Total Workload / 25 (h) | 3,00 | ||
| ECTS | 3 ECTS | ||