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Information
| Unit | KOZAN VOCATIONAL SCHOOL |
| OFFICE TECHNOLOGIES AND DATA MANAGEMENT PR. | |
| Code | OVS215 |
| Name | Digital Document and Data Management |
| Term | 2026-2027 Academic Year |
| Semester | 3. Semester |
| Duration (T+A) | 1-1 (T-A) (17 Week) |
| ECTS | 3 ECTS |
| National Credit | 1.5 National Credit |
| Teaching Language | Türkçe |
| Level | Belirsiz |
| Type | Normal |
| Label | C Compulsory |
| Mode of study | Yüz Yüze Öğretim |
| Catalog Information Coordinator | Öğr. Gör. Mahir ATMIŞ |
| Course Instructor |
The current term course schedule has not been prepared yet.
|
Course Goal / Objective
The aim of this course is to enable students to effectively manage documents and data in a digital environment in an organized, secure, and efficient way. Students develop skills in digital document creation, archiving, data classification, and quick access to information, adapting to modern office and information management processes.
Course Content
This course covers the creation, storage, classification, and management of digital documents. Students learn data security, filing systems, and digital archiving techniques, developing the ability to manage information efficiently and systematically.
Course Precondition
none
Resources
“Yönetim Bilişim Sistemleri” – Kenneth C. Laudon & Jane P. Laudon (Turkish edition, Pearson)
Notes
Microsoft 365 training channels on YouTube, LinkedIn Learning, Coursera, and Google Workspace.
Course Learning Outcomes
| Order | Course Learning Outcomes |
|---|---|
| LO01 | Explains the basic concepts of digital document management. |
| LO02 | Applies processes of creating, editing, and storing electronic documents. |
| LO03 | Uses data classification and archiving methods. |
| LO04 | Manages files and folders effectively in a digital environment. |
| LO05 | Explains and applies information security and data protection principles. |
| LO06 | Recognizes and uses document management systems (DMS) at a basic level. |
| LO07 | Organizes and makes digital data accessible. |
| LO08 | Analyzes digital information management processes and develops basic solutions. |
Relation with Program Learning Outcome
| Order | Type | Program Learning Outcomes | Level |
|---|---|---|---|
| PLO01 | Bilgi - Kuramsal, Olgusal | Have basic knowledge and concepts about Office Technologies and Data Management. | |
| PLO02 | Bilgi - Kuramsal, Olgusal | Knows problem solving methods and techniques related to Office Technologies and Data Management. | |
| PLO03 | Beceriler - Bilişsel, Uygulamalı | Performs applications with basic knowledge and concepts in the field of Office Technologies and Data Management. | |
| PLO04 | Beceriler - Bilişsel, Uygulamalı | Has the ability to use the theoretical and practical knowledge acquired in the field of Office Technologies and Data Management. | 5 |
| PLO05 | Beceriler - Bilişsel, Uygulamalı | Explains and evaluates the basic knowledge and concepts on Office Technologies and Data Management. | |
| PLO06 | Yetkinlikler - Öğrenme Yetkinliği | Identifies problems by using basic knowledge and skills in their field. | |
| PLO07 | Yetkinlikler - Alana Özgü Yetkinlik | Analyze problems and develop solutions in the area. | |
| PLO08 | Bilgi - Kuramsal, Olgusal | Explains designs and applications related to Office Technologies and Data Management to subordinates and superiors as necessary. | |
| PLO09 | Yetkinlikler - Bağımsız Çalışabilme ve Sorumluluk Alabilme Yetkinliği | In the framework given at the basic level, you can function and take responsibility independently of the issues related to the field given to you. | 5 |
| PLO10 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | Basic skills and knowledge of the area should be able to transfer effectively through written and oral communication. | |
| PLO11 | Yetkinlikler - Öğrenme Yetkinliği | Knowledge and skills to critically evaluate own learning and identify needs. | |
| PLO12 | Yetkinlikler - Alana Özgü Yetkinlik | By following the developments on the field of the profession,may point to a more advanced level. | |
| PLO13 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | A1-A2-level Foreign Language(English) knows,can communicate in the foreign language relevant to the profession | |
| PLO14 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | Basic computer operating systems,Office applications, and knows how to use the keyboard. | 4 |
| PLO15 | Yetkinlikler - İletişim ve Sosyal Yetkinlik | In accordance with the rules of Turkish language,written and oral communication effectively may establish. | |
| PLO16 | Bilgi - Kuramsal, Olgusal | Have sufficient awareness about Ataturk´s principles and revolutions. | 5 |
| PLO17 | Beceriler - Bilişsel, Uygulamalı | Professional, ethical, scientific and social values | |
| PLO18 | Yetkinlikler - Alana Özgü Yetkinlik | Global and social values within the framework of occupational health,safety and environmental is aware of the value. |
Week Plan
| Week | Topic | Preparation | Methods |
|---|---|---|---|
| 1 | Course introduction, basics of digital document management | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım |
| 2 | Data, information, and document concepts | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım |
| 3 | Digital file and folder management | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Alıştırma ve Uygulama |
| 4 | Document creation and editing | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 5 | Types and formats of electronic documents | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 6 | Introduction to archiving systems | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 7 | Data classification and tagging | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 8 | Mid-Term Exam | Repetition of topics from sources and lecture notes | Ölçme Yöntemleri: Yazılı Sınav |
| 9 | Practical applications | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 10 | Document Management Systems (DMS) | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 11 | Digital data storage methods | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 12 | Information security and data protection | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 13 | Backup and data recovery | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 14 | Applied project work | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 15 | Review and project presentation | Preparation for the subject from the specified sources | Öğretim Yöntemleri: Anlatım, Alıştırma ve Uygulama |
| 16 | Term Exams | Repetition of topics from sources and lecture notes | Ölçme Yöntemleri: Yazılı Sınav |
| 17 | Term Exams | Repetition of topics from sources and lecture notes | Ölçme Yöntemleri: Yazılı Sınav |
Student Workload - ECTS
| Works | Number | Time (Hour) | Workload (Hour) |
|---|---|---|---|
| Course Related Works | |||
| Class Time (Exam weeks are excluded) | 14 | 3 | 42 |
| Out of Class Study (Preliminary Work, Practice) | 14 | 3 | 42 |
| Assesment Related Works | |||
| Homeworks, Projects, Others | 0 | 0 | 0 |
| Mid-term Exams (Written, Oral, etc.) | 1 | 1 | 1 |
| Final Exam | 1 | 1 | 1 |
| Total Workload (Hour) | 86 | ||
| Total Workload / 25 (h) | 3,44 | ||
| ECTS | 3 ECTS | ||